---
title: Viewing and Downloading Your Invoice (Plus PO Numbers and Line Item Notes)
description: Every order generates an invoice you can view, pay, and download. Learn how, plus how to add PO numbers and line item notes your finance team needs.
---
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September 10, 2026
# Viewing and Downloading Your Invoice (Plus PO Numbers and Line Item Notes)
Every order generates an invoice you can view, pay, and download as a PDF. You can also add a purchase order number and per-gift line item notes so your invoice carries the reference information your finance team needs.
## View and download an invoice
1. From the portal dashboard, go to the **Orders** tab in the middle. Your full order history appears.
2. Click the **reference number** of the order you want.
3. Find the **invoice number** on the order page and click it. This opens a summary of the invoice.
4. From the invoice summary you can pay the invoice — using the options available for the payment method you selected when ordering — or click **Download** to open the invoice as a PDF.
Any PO number you entered appears at the top of the invoice PDF. Line item notes appear next to the description of the product ordered.
Adding a PO number or line item note to a new order
### On the order form
1. Go to **Orders** and click **New**.
2. Open the order form for the gift type you want.
3. In **Section 2**, complete two optional fields:
- **PO number** — the purchase order number; appears at the top of the invoice.
- **Notes** — a per-gift line item note; appears on the invoice next to the gift's description.
### On the spreadsheet upload
**PO number** and **Notes** are also columns on the spreadsheet upload template, so you can set them per gift for a large order. To get started, download the template from the upload screen.
What to put in a line item note
Line item notes are free text — use whatever your finance team needs to reconcile the invoice. Common examples:
- Employee ID numbers
- Cost centers
- Office or store locations
- The occasion, such as "Sam's work anniversary, June 2025"
Important: multiple PO numbers create multiple invoices
If you use more than one PO number in a single order, the portal generates a separate invoice for each PO number. Line item notes work differently — there's no limit, so you can give every gift in the order its own note and still receive one invoice.
Need help?
If you need your invoice formatted a particular way for your company, [contact our support team](https://www.corporatetraditions.com/contact) and we'll be happy to help.
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